To create a thriving business in Florida in this challenging global economic environment, you need to surround yourself with the right team – loyal employees, dedicated suppliers, enthusiastic customers, and committed support services.
This includes partnering with the best Professional Employer Organization (PEO).
Getting the right PEO will take pressure off your shoulders, allowing you to focus on the important challenges and issues and to take advantage of the growing opportunities.
Getting the wrong PEO will keep you stuck in a frustrating cycle, bogged down in paperwork and compliance issues while your competitors snatch the opportunities that are tantalizingly close.
Best PEO for Florida Companies
Finding the best PEO for your company isn’t as simple as reading a name off a list and signing up. The most beneficial PEO for your company depends on your specific circumstances.
- How many people do you employ?
- What tasks do you need help with (payroll, hr compliance, workers compensation insurance, etc…)?
- How much are you willing to spend?
- Which benefits do you wish to offer (such as health insurance and dental insurance)?
Each company is different and each of those differences needs to be taken into account when assessing the PEO with which to partner.
To make sure you don’t waste your time signing up with the wrong PEO, complete the form below and one of our trained agents will contact you within 24 hours to conduct a free business needs assessment. They’ll help you save your valuable money and time and get the most suitable PEO for your needs, the first time.
Table of Contents
Why you should trust me
The reason you should trust is that, to put it simply, I’ve done this more times than anyone really should have 🙂
My deep dive into the world of PEOs started with my first company – where I had far too many things to worry about with marketing and coaching and programs and invoicing and sales and everything else in between, to have the time or mental space to try and learn about HR compliance or different state taxes or workers compensation insurance. I just wanted someone to take it off my plate so I could focus on growing my company. So, I decided to find someone.
I read PEO reviews, I scoured websites to find out which ones were offering the services I needed, I reached out to other people in my industry who were using PEOs, and I sat on 15+ sales calls with various reps trying to listen through their slick pitches to garner the truth about their company, and eventually signed up with one.
After moving on from that company and deciding to follow my food dream (opening a cafe), I went through the process of finding a PEO again. I needed help with workers compensation insurance, health insurance, risk management, and HR management, and didn’t have time to work it all out myself.
I went through the same process and ended up with a great PEO that helped me grow and expand my business. But, in reaching out to other companies, I found there were too many other struggling with the wrong PEO – suffering with poorly designed systems and inadequate support – and they asked for my advice. After giving them advice, their friends in the same situation asked for advice and since then, I’ve helped over 1,200 companies (that sounds like such a crazy number…) find the right PEO.
Who Should Use A PEO?
A PEO is not for everyone. There are companies who are simply not a good fit.
If your company consists of just you and maybe your partner, or your company is large enough (250+ employees) to have it’s own in-house compliance, payroll, and HR team, then you don’t need a PEO. They’re designed for companies that are struggling with the challenges of having employees without being big enough to have an in-house team to take care of those challenges.
These challenges can include:
- Employee Benefits
- Tax Rates
- Employee Benefits Administration
- Tax Withholding
- 401 k
- HR Support
- Human Resources Paperwork
- Risk Management
- Health Insurance
- Dental Insurance
- Administrative Services
- Employee Contracts
- Compliance Assistance
- Workers Compensation Insurance
- Risk Management
If you’re struggling with any of these challenges and need them off your plate so you can focus on growing your business, then a PEO is right for you.
Benefits of using a PEO
There are four major benefits you’ll get from partnering with a PEO.
Benefit 1: Reduced insurance costs
Health/dental/optical insurance can be expensive for small businesses. This is simply because small businesses lack the negotiating power of a large organisation as insurers don’t care whether or not they get their business. This changes when you partner with a PEO.
When you sign up with a PEO, they become a co-employer of record for your employees. This means that when they negotiate with insurance companies, they’re not just negotiating for their direct employees, they’re negotiating on behalf of every employee of every company they’re partnered with.
This results in SIGNIFICANTLY lower insurance costs.
Benefit 2: Less paperwork
While compelting HR-related paperwork is a pain for any small business, it isn’t a big enough pay to warrant investing thousands of dollars into automated software services that can automate those tasks.
But, if processing HR paperwork was your entire business – like it is for a PEO – that investment is worth it. They have in-house, purpose-built systems for automating the laborious and frustrating parts of HR compliance, meaning you don’t have to.
Benefit 3: Simplified compliance
HR rules are complex, and making sure you comply with all of them requires more time that any business owner has to spare. But, as compliance is what PEOs do, they make it easy. They have systems to automate and simplfy even the most complex compliance tasks so that you can take them off your to-do list.
Benefit 4: More free time
At the end of the day, to build a business worthy of attaching your name to, you need one thing more than anything else – time. The time to do, to hire, to plan, to think, to network and to grow. This is ultimately what you’ll get with a PEO. They’ll take the work and effort off your plate so that you have time to spend it on whatever you need to do.
How We Selected The Best PEO Florida
Our process for selecting the best PEO in Florida is a four stage process.
Stage 1: Reviews
The first stage in selecting the most suitable PEO is to check the various online reviews available across the web. We do a deep dive into the dirty world of online review sites trying to get a feel for which companies are worthy of investigating further and which ones we can safely cross of the list of recommended services.
Stage 2: Offering Analysis
The second stage is to further investigate the PEOs that made the cut in round one to further understand what services they offer. We dig through their websites making spreadsheets and databases of exactly which services each PEO does and does not offer.
After all, there’s no point in recommending a PEO that only offers payroll processing and enhanced benefits when you need risk management, workers compensation, and benefits administration.
This ensures you’ll only end up with a PEO that has all the services you require.
Stage 3: Speaking With Real Customers
The third stage in our PEO analysis process is to speak to real customers. Online reviews are great for getting an overview of the basics about a company, but most people will only post an online review when they have an overwhelmingly positive or negative experience. Also, most online reviews are dated as company’s grow and change over time. If you want to get a complete picture of what it’s like to use a company’s services today, it’s best to speak to those who’re using that company right now.
To do this, we reach out to businesses that we’ve helped in the past and get their feedback on what it’s like to use this PEO today. We survey them on all the factors listed below to ensure that the PEO is what it appears to be on the surface. We also reach out to those on our email list who’ve signed up through the website to hear their experiences on their current PEO.
This gives us a very comprehensive understanding of what it’s like to use one of the 50+ PEO companies in the United States.
Stage 4: Speak With Their Sales Team
The final stage in our PEO analysis is to get on the phone with the company sales representatives and grill them on everything we’ve learnt through the online reviews and our conversations with current customers.
This isn’t so much to learn any new facts about the company. It’s more to learn about how the PEO handles criticism and their short-comings. We learn about how they’re currently improving and how they plan to improve their products and services moving forward.
This tells us a lot about how the PEO will grow into the future and whether it has potential to be a great organisation to parter with.
There are 5 factors we use to judge the suitability of a PEO.
Factor 1: Offerings
The first factor we consider when assessing the right PEO for your needs is the products and services they offer. We dig deep into which parts of your HR needs processes are causing the most headaches and find a PEO who can take all of them off your plate.
After all, partnering with a PEO takes time, money, effort and choosing one that only offers HR outsourcing, employee benefits, and workers compensation when you also need risk management, benefits administration, and HR management would be a waste.
Factor 2: Price
The second factor we consider when finding the most suitable PEO for your situation is to look at their price. We look at what you want and what you’re willing to spend, and find a PEO that’s a great match.
After all, partnering with a PEO should reduce stress and choosing one outside your means will only add extra stress to the already challenging task of growing a company.
Factor 3: Ease of Signup
The third factor we assess is how simple it is to partner with a PEO. We look at your technical abilities and how up-to-date you are with your paperwork and compare that to the complexity and requirements of the various signup processes to find a good match.
This ensures you don’t feel overwhelmed by the signup process (which can be difficult) causing you unnecessary additional stress.
Factor 4: Ease of Use
There’s no point in partnering with a PEO who has all the services you need, fits your budget, and is easy to signup to, but you can’t use. This is why the fourth factor we consider when selecting the best PEO for your needs is how simple it is to you.
We look at your technical capabilities and experience with large automate systems and find one that matches your abilities to ensure you’re not overwhelmed by their systems.
Factor 5: Customer Service
You would know that regardless of how well designed a system or process is, there are always going to be questions. In most cases, the difference between effortlessly moving forward with your day and smashing your keyboard against your desk is customer service.
Useful customer service will receive your question quickly, understand your needs, and help you move forward with ease – allowing you to get on with your day. Poor customer service won’t get your question for hours, if not days, will respond asking an obvious question, and keep you stuck in your current situation, unable to progress, while your to-do list backs up.
We look at your current budget and familiarity with large automation systems to find the best balance between cost and customer service available.
Florida PEO Assessment Results
As you can see from the information above, recommending just one PEO as the best PEO in Florida is pointless. The best PEO for you is the one that meets your individual and business needs and to do that, we need to know your individual and business needs.
We need to know:
- How experienced are you with large, automated business systems?
- How up to date is your current paperwork?
- How many employees are on your books?
- Which benefits do you want to offer?
- Which processes do you need taken off your plate?
The best PEO for your business is the one that meets your individual and business needs better than any other PEO and to determine that, you need an individual assessment.
If you would like an individual and business needs assessment for free, please enter your details below and one of our trained and experienced agents will reach out in 24 hours.
Frequently Asked Questions
How much does it cost to use a PEO in Florida?
The cost of partnering with a PEO in Florida varies based on a number of different factors, including the size of your company, the services you wish to use, and the PEO you choose.
The average cost though is around $1,000-$2,000 per employee per month.
How does a PEO charge?
There are two different pricing models used by PEOs in Florida: Flat Fee and Percentage of Payroll.
The Flat Fee model is where a PEO will charge you a predetermined fee per employee in their system. The exact fee varies depending on a number of different factors but it will be specified prior to signing up. This model is very useful for companies that desire certainty around their monthly PEO costs.
The Percentage of Payroll model is where the PEO charges you a percentage of the overall monthly payroll. While the percentage will be clearly outlined prior to commencing your relationship, the fluctuating nature of payrolls means that the exact total owed each month won’t be clear until the month is completed.
How long does it take to get set up with a PEO?
Each PEO in Florida has their own setup process and required steps which means there’s no exact setup time, but the average onboarding process typically takes between 3-6 weeks, with an average of 4 weeks. The setup time will also be greatly influenced by your ability to provide the required paperwork when it’s requested.
Does it cost to change PEOs?
Each PEO in Florida has their own setup costs and so if you decide to change from one PEO to another, it will cost money. There’s no specific ‘changing PEO’ fee, but the setup process takes time and you will need to pay for it.
This is why it’s important to get the most suitable PEO for your company, the first time.
If you don’t feel comfortable doing that on your own, speak to one of our trained and experience agents for your free business needs assessment by completing the form below.