In the high-pressure business environment of New York, partnering with the right Professional Employer Organization (PEO) for your business is critical.
Getting the right PEO will ensure you have the physical time and mental space necessary to compete in one of the toughest business environments in the world.
Getting the wrong PEO will bog you down with unnecessary paperwork and stress while your competitors steal the limited opportunities available in your niche.
The Best PEO Isn't Always The Right PEO
Recommending a single PEO as the best PEO for every business in New York is simply not possible – and anyone doing so is simply wasting your time and money. The right PEO for you depends on a number of different factors, including:
- The number of people you employ
- The services and products you need (HR outsourcing and consultation, payroll processing, workers compensation, etc..)
- How much you’re looking to spend
- The benefits you want to offer your employees (health insurance, 401 (k), dental insurance, etc…)
But, that doesn’t mean we can’t help. We’ve guided more than 1,200+ companies through the process of assessing their business needs and finding the right PEO – and we can help you do the same for free.
Complete the form below and one of our trained and experienced assessors will contact you within 24 hours to assess your company and help you choose the best PEO for your situation.
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Why you should trust us
The reason you should trust is to help you find the right PEO for your company is simply that we’ve helped more companies go through this process than anyone else.
I started this service after wading through the messy and confusing world of PEOs TWICE, with two different companies I started. I scoured the internet reading review after review. I compared offerings and prices and sat through more sales calls than I care to count, patiently listening to rep after rep talk about payroll processing and human resource compliance and workers compensation insurance as I tried to find the right solutions for my companies.
We’ve also since guided more than 1,200 small to medium businesses through this same process. We’ve listened to their needs and frustrations with trying to wrap their heads around different state tax levels and choosing dental plans and trying to get the best 401 (k) solution for their team.
We’ve weighed up the different service offerings against price and customer support and onboarding process, and we’ve helped them find the right solution for their business
Simply put, I’ve done this more times than anyone should, and we can help you do the same.
Who Should Use A PEO?
A PEO is a must for any business owner in New York who’s struggling with complex HR requirements, including:
- Employee Benefits
- Tax Rates
- 401 k
- Health Insurance
- Dental Insurance
- Administrative Services
- Workers Compensation Insurance
- Risk Management
- Human Resources Paperwork
- Employee Benefits Administration
- HR Support
- Tax Withholding
- Employee Contracts
- Compliance Assistance
- Risk Management
These are not tasks you need to be doing and partnering with a PEO will take them off your hands.
Benefits of using a PEO
There are many benefits of using a PEO, but most of them can be reduced down to these four key elements.
Benefit 1: Reduced insurance costs
When you partner with a PEO, they become the official employer of record for all your employees. This means that when they negotiate with insurance companies, they’re not just negotiating on behalf of the people they directly employ to run their company, they’re negotiating on behalf of EVERY employee of their partner organizations.
This gives them MASSIVE bargaining power and allows them to secure great benefits at low rates – something you would never be able to achieve on your own.
Benefit 2: Less paperwork
As a PEO, their job is to take work off your plate. They don’t have to worry about product manufacturing or maintaining storefronts or complex logistics issues. They’re just there to make your life easy. This means that they can dedicate their research and development resources to finding ways to make your life easier.
They have computer systems setup and dedicated to automating your human resources processes and paperwork, removing your current effort and complexity and significantly reducing your paperwork.
Benefit 3: Simplified compliance
The complexity of the US state and federal-based HR compliance systems are enough to fry the brains of even the most experienced business operators. A good PEO can take that all off your hands.
Their automated and streamlined systems can ensure the right pieces of paper are submitted to the right people and agencies at the right time.
Benefit 4: More free time
All of these benefits are really designed to deliver one thing and one thing only to you: time. Time is the most important resource in any business and by signing up with the right PEO, that’s what you’ll get.
You’ll have time to develop new marketing campaigns or product offerings or open new locations or even to just spend with your family. Whatever is most important to you, right now, getting the right PEO will give you the time and mental space necessary to focus on that.
How We Selected The Best PEO in New York
Our process for selecting the best PEO for your business is a four-stage process.
Stage 1: Reviews
The first stage is to read the reviews of all the New York PEOs. We scan the various business service review websites, identifying the best and most reliable providers, while also taking note of the negative aspect of each.
This allows us to eliminate any PEOs not suitable for recommendation and ensure you only end up with a reliable partner.
Stage 2: Offering Analysis
Once we’ve eliminated any PEOs that simply can’t be trusted, the next step is to review the product and service offerings of the remaining PEOs to ensure they provide the basics.
Signing up with a PEO takes time and effort and energy and there’s no point in signing up with one and then having to sign up with another one, just to get the support you need.
If you need workers compensation insurance and HR compliance support and health insurance then your PEO needs to offer workers compensation insurance and HR compliance support and health insurance.
Stage 3: Speaking With Real Customers
Online reviews are a great way to get a general overview of a company but it’s well known that most people will only leave a review when they have an overwhelmingly positive or negative experience with a company. Those who are consistently content with a service very rarely feel the need to share their opinions.
To make sure we get a full picture of how useful a PEO is, we speak to as many current customers as possible. These are sourced from the companies we’ve already assisted in getting the right PEO, as well as reaching out to visitors on our website who’ve had experiences with PEOs.
We ask them about the onboarding process, the level of ease and simplicity built into their process, the quality of the customer support, and their general level of satisfaction. We find out all the little details that you can’t get from reading a brochure and log them in our database.
Stage 4: Speak With Their Sales Team
The final stage in assessing a PEO is to speak with their sales team. We get on a call posing as a fictional company and put them through their paces.
We share our needs and wants, push back on their suggestions to test their courteousness, and bring up all the negatives we found in the online reviews and in speaking with customers.
This gives us insight into not only how well they handle difficult people, but also how willing they are to take on negative feedback and make changes to the way they operate.
When assessing which of the various PEOs available in New York is a good fit for your business, there are 5 factors we look at.
Factor 1: Offerings
The first and most important factor is the products and services the PEO is offering. If they don’t provide the solutions you’re looking for, then they’re not a good fit. If you need risk management assessment, then they must have risk management assessment. If you need payroll processing then they must have payroll processing.
If they don’t provide the products and services you need then they’re obviously not a good fit for your company.
Factor 2: Price
The second factor we assess is the price of the services they’re offering.
Running a company costs money and you need to get the most value possible in every transaction – this is just business 101. So why would it be any different here?
We assess each of the companies who offer the services you need any find the ones that offer the most value for money.
Factor 3: Ease of Signup
The third factor we assess is how easy will it be to get you setup in their system.
As a business owner and operator, your time is incredibly limited. You don’t have hours and hours just lying around unused to fill with unnecessary tasks (if you did, you wouldn’t need a PEO). The onboarding process with your PEO needs to be seamless and fast to ensure you can get back to running your business.
We look at the onboarding process for each PEO that offers your desired products and services and is within your price range to assess which one will be the best fit.
Factor 4: Ease of Use
There’s no point in signing up to a PEO if it just ends up taking you more time trying to navigate through complex and intricate systems, which is why the third factor we look at when assessing which PEO is right for your business is how easy is that PEOs systems to use.
We assess your technical proficiency, skills, and experience with online documentation platforms and then factor those into our choice of PEO for your business.
Factor 5: Customer Service
The final factor we use to assess which PEO is right for your company is to assess the level of customer service available.
Even the best designed systems can’t take into account the experiences and knowledge of all users and so inevitably, there will be points in the processes you need to complete with your PEO where you get stuck.
The difference between you wasting hours running around in circles trying to find the right button to click and moving on quickly will be the customer support. If they’re effecient and effective, you’ll be able to power forward and get on with your day. If they’re slow and unresponsive, you could end up smashing your keyboard against your desk and then throwing it out the window.
To make sure you don’t lose too many keyboards, the final factor we take into account when assessing the right PEO for your company is their customer support. We take into account your experience and knowledge with these online platforms and match you with a company with the right level of customer service.
New York PEO Assessment Results
As I said previously, it’s impossible to give you an definite answer on the best New York PEO for your company due to the wide range of potential needs and desires. What is right for a 85 person marketing company is not going to be right for a 4 employee deli. Each company is different and so each recommendation must be different.
To make sure you end up with the right PEO, complete the form below and one of our representatives will contact you within 24 hours to complete a free assessment of your business needs and recommend a suitable PEO.
Frequently Asked Questions
How much does it cost to use a PEO in New York?
Most PEOs in New York cost between $1,000 and $2,000 per month. This varies depending on the products and services you’re using and the benefits you wish to provide, but if you budget around this mark, you should be in the ballpark.
How does a PEO charge?
There are two different fee structures used by PEOs in New York.
The first fee structure is to charge a simple flat fee per employee. This is a really simple structure that makes it clear, right from the start, how much it will cost to use their system and how much it will cost to add more employees to the system.
The second fee structure is to charge a percentage of the payroll. This is based on the total wages you pay out each month and varies based on the total volume.
Flat fee-based fee structures are great for people who want simplicity and certainty who just want clarity around what things will cost each month. Percentage of payroll fee structures are better for companies in lower-paying industries who are looking for absolute value for money.
How long does it take to get set up with a PEO?
The onboarding process with most PEOs takes roughly 3-6 weeks, depending on many factors, including the thoroughness of your current personnel records, your time to address the PEOs requests, the backlog in government offices to process your paperwork, and many other factors.
If you’re up to date with most paperwork and have the time necessary to complete the required tasks, you will normally be setup within 4 weeks.
Does it cost to change PEOs?
The onboarding process for every PEO takes time and effort – both on your end and theirs. To cover the work and resources necessary, PEOs charge setup fees. This means that if you want to change PEOs, you will need to pay the setup fees associated with that PEO.
The exact cost of these setup fees varies significantly based on the individual PEO and your company size so it’s impossible to give you an indication of how much this will be.
To avoid any unnecessary setup costs by signing up to the wrong PEO, we highly recommend you sign up for a free business needs assessment. One of our trained PEO assessment agents will contact you in 24 hours to help you find the right PEO.